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Quakers in Australia

Events - Yearly meeting 2011

Yearly Meeting 8 - 15 January 2011

Wollongong University Campus East, Fairy Meadow, New South Wales

Venue and Location

Campus East provides accommodation for the University. It is compact and flat and the meeting rooms, accommodation blocks, dining room and other facilities are all within easy reach of one another.

Fairy Meadow is 78km south of Sydney and easily accessible by train from Sydney or by car. The campus is off Cowper Street, an easy, flat walk from Fairy Meadow station, adjacent to a coastal cycle track and about 600m from Fairy Meadow Beach. For information about the local area, Wollongong and the wider Illawarra region (including maps) go to: www.visitwollongong.com.au

Registration Process

 

Please note that you must register if you are attending any part of Yearly Meeting. Registrations close Tuesday 30 November.

Late registrations are possible, at a higher charge, but unless you register by 30 November we cannot guarantee provision of accommodation and/or meals, due to the University's processes. As noted below, registrations with requests for self-catering rooms should be made by Sunday 31 October.

 

As for the two previous Yearly Meetings,

Registration is via the AYM web site.

  • Go to the Calendar of Events button at the top of the page,
  • Enter January 2011 to go to the details about Yearly Meeting 2011;
  • When this first comes up, look to the right and you will see 'Registration'
  • click on 'Click here to register'.
It is necessary to complete an on-line registration form for each member of a family group. If you do not have internet access, please contact your local Clerk.

 

When you register, you will be asked about accommodation and meal requirements and any special needs or difficulties (dietary, mobility issues such as difficulty with stairs) etc.

If you are not a member, you need to gain permission to attend YM from your Regional Meeting, through its Ministry & Oversight/Care Committee, preferably prior to registration.

 

  • There will be a registration charge for all attending except for children and JYFs. This charge enables us to cover some of the costs associated with Yearly Meeting, including morning & afternoon teas.

     

     

  • Registration will be $120 ($60 concession rate for those on limited incomes).
  • Late registrations, after 30 November, will be $140 (concession $70).
  • Daily registration for up to 6 days is $20/day (concession $10/day).
  • Registration/Check-in Saturday 8 January

 

The Registration/Check-in Desk will operate from 11.00am to 6.30pm. Please let us know in advance (on your registration form &/or by email, letter or telephone) if you will be arriving outside that time on Saturday.

Please note: access to rooms in the accommodation blocks will not be possible until 2.00pm. The first meal provided at YM2011 will be the evening meal on Saturday 8 January at 5.30pm.

Accommodation

All accommodation is in units/clusters, comprising 4 or 5 single bedrooms with bathroom facilities. All rooms will have beds made up, including pillows, and towels will be provided.

The University has agreed to some sharing of rooms (by allowing a 2nd person on a mattress on the floor). This option will make accommodation more affordable for families and Young Friends. There is no charge for children under 5 sharing a room. There are two types of accommodation:

Bed & Breakfast (in the Dining Room) in units with 4 or 5 bedrooms and bathroom facilities

Self-catering in units with 5 bedrooms, kitchen, dining/lounge and bathroom facilities.

These units are of a higher standard than the bed and breakfast units,
but Friends will need to supply all kitchen equipment - cutlery, china, pots, pans, kettle, toaster etc.
We are hoping to have some equipment available and there is also a large op shop nearby (please contact Liz Field if you need assistance with equipment). We have only been guaranteed three (3) self-catering units (15 rooms) and they will have to be allocated on a first-come-first-served basis. We strongly urge Friends requiring this accommodation to register early, by 31 October. Room charges are as follows:
Bed & Breakfast:
$56/night   (single person in a room)
$70/night   (two people in a room i.e. $35/n each)1,2
Self-catering:
$66/night   (single person in a room)
$75/night   (two people in a room, i.e. $37.50/n each)1,2

 

1 There will be an additional one-off charge of $25.00 for provision of mattress, pillow, bed linen & covering and towels, for the 2nd person in a shared single room.

2 If a room-sharing arrangement does not proceed, the remaining occupant will need to pay the full "single person in a room” rate.

 

Alternative Accommodation

Comprehensive information about tourist parks, hostels, hotels, motels, serviced apartments and B&Bs is available on the following website: www.visitwollongong.com.au and by phone (toll free) 1800 240 737. Meals

 

 

Friends booked into the Bed & Breakfast units will automatically be provided with a continental breakfast in the Campus East Dining Room, but when you register you must indicate which other meals you require. Other Friends can also book for breakfast, lunch, or dinner when they register. We have been assured that the caterers have experience with a range of dietary requirements.

 

Meal costs are:

  • Breakfast $5,
  • Lunch $11,
  • Dinner $15
  • (children 5-11 and JYFs (12-17) half price;
  • children under 5 free)
Morning and afternoon teas will be provided near the Main Meeting Room.

Children's Program

A creative and varied program is being developed for the children aged 0-11 that will include:
  • Quaker and spiritual input
  • & Summer School theme of Earth Care.
Separate activities will be organised for the different age groups of the children:
  • the babies and infants,
  • pre-schoolers and
  • younger primary school children
  • and the older primary school children
.

The Yearly Meeting venue is near the beach and there is an extensive bike track. We hope that families can take time to enjoy these unique opportunities. We are also organising an excursion to the nearby the Science Discovery Centre. There will be a family Meeting for Worship in the YM timetable. We hope that Friends from around Australia will spend some time with the children, participating in the activities and learning from each other.

 

It is important that Friends who are spending time with the children and the JYFs have been approved as child carers by their Regional Meeting. Please contact your Regional Meeting Child Protection Friends to ask how you become an approved child carer, according to the Quaker policies and procedures. Friends who do not belong to NSWRM will need to complete the Working With Children Check – Volunteer/Student Declaration form to comply with NSW legislation. These forms will be available at Yearly Meeting.

 

JYFs at YM2011

A full and exciting program is in store for Junior Young Friends who attend Yearly Meeting. Part of every JYF experience is a little trip away, so this year JYFs will hop on a train and head to Sydney for 3 days, staying at Devonshire Street Meeting house. In Sydney they can cross the Sydney Harbour Bridge, go to one of many beaches, go inside the Sydney Opera House, laugh themselves silly at Luna Park, and see and taste what Sydney has to offer.

 

Back in Wollongong the fun will continue. Activities may include visits to Jamberoo Action Centre, Stanwell Park (to watch hang gliding!), the Science Centre & Planetarium, Werona (Quaker property in Kangaroo Valley), the beach (just 600 metres away) and other outdoor adventures. JYFs will also have a chance to discuss Quaker related topics together, and will have hanging out time with Young Friends.

Please Note: Campus East requires payment for accommodation for any nights that JYFs (and accompanying adults) will be spending away from the campus. The YM2011 budget covers the expenses of accommodation at the Meeting House.

 

TIMETABLE

The Yearly Meeting timetable will be in Documents in Advance, available late October on the AYM website, and through your local meeting. Documents in Advance is an invaluable guide to the matters to be discussed at YM.
As usual, on the afternoon of Saturday 8 January, there will be information sessions for First-timers and parents, children and JYFs, and a meeting of the Pastoral Carers from each RM. The first Formal Session, incorporating a welcome from the local Dharawal people, will be held that evening. Summer School will be on Sunday 9 January (with some short follow-up sessions during the week) and Yearly Meeting will conclude with lunch on Saturday 15 January.

Backhouse Lecture

The Backhouse Lecture entitled "Opportunities at the Edge” will be given by Rowe Morrow on Monday 10 January at 7.30pm at the Events Centre in the University’s Innovation Campus, a comfortable stroll from Campus East. Supper will be provided afterwards at Campus East in our Main Meeting Room.

Share and Tell

Two evenings have been set aside for Share and Tell. Please contact the Share and Tell Co-ordinator (to be advised) prior to Yearly Meeting if you wish to offer a Share and Tell.

Internet Access

Internet access will be available in bedrooms via Everywhere Internet (fee payable - byo CAT5 network cable) and in the vicinity of the Help Desk (during Help Desk Hours).

 

 

GETTING THERE

Friends travelling by plane and train should allow 2½-3 hours from touchdown at Sydney Airport to arrival at Campus East. Trains from the airport run every 15 minutes and travel time to Central (Suburban Platforms 20 & 21) is 10 minutes.
Trains will leave Central Station (Suburban Platform 25) hourly on Saturday 8 January - at 29 minutes past the hour. The journey to Fairy Meadow takes about 1½ hours. A simple change of train is required at Thirroul. Visit www.cityrail.info/ for other details on trains, looking for the South Coast line. Note that the times given here apply to a new timetable that begins on 10 October.
Campus East is 10 minutes’ walk from Fairy Meadow Station. Friends arriving at Fairy Meadow from 11:05am through to 5.05pm on Saturday will be met at the station.
Friends travelling by road can reach Fairy Meadow via the Princes Highway, the F6 (or M4/Picton Road/F6) or the coastal road (www.grandpacificdrive.com.au) which is popular for sightseeing.

 

Summer School on the theme of "Our Witness, Our Earth”.

Category C summer schools – other ideas

For other ideas, please contact the AYM Earthcare Committee

 

 

  • * Vidya Sutton (convenor)
    0415 931 213
  • * Jackie Perkins
  • * Phillip Toyne
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119 Devonshire Street, Surry Hills NSW 2010, AUSTRALIA
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